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Medical Disclaimer

Updated:February 5, 2026
Version:2.0
Length:~3,200 words

Legal Document

This document constitutes part of your legal agreement with Scribeable. Please read it carefully.

Medical Disclaimer and Clinical Use Guidelines

Professional Responsibility and AI-Assisted Documentation

Last Updated: February 5, 2026 Version: 2.0

IMPORTANT MEDICAL AND LEGAL DISCLAIMER

PLEASE READ THIS DISCLAIMER CAREFULLY BEFORE USING THE SCRIBEABLE PLATFORM

Scribeable, Inc. ("Scribeable," "we," "us," or "our") provides a medical documentation platform that utilizes artificial intelligence and machine learning technologies to assist healthcare providers in creating clinical documentation. This Medical Disclaimer is incorporated into and forms part of our Platform Terms of Use.

BY USING THE SCRIBEABLE PLATFORM, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO THIS MEDICAL DISCLAIMER.

1. NOT A MEDICAL DEVICE OR DIAGNOSTIC TOOL

1.1 Platform Purpose

The Scribeable Platform is designed solely as an administrative documentation tool to assist healthcare providers in:

  • Creating clinical notes and summaries
  • Organizing patient information
  • Generating documentation from voice recordings
  • Managing practice workflows
  • Integrating with EHR systems

1.2 NOT Intended For

The Platform is NOT:

  • A medical device (as defined by FDA)
  • A diagnostic tool
  • A treatment decision-making system
  • A replacement for clinical judgment
  • A substitute for professional medical training
  • A prescriptive clinical guideline system
  • A patient-facing medical advice service

1.3 Regulatory Status

  • The Platform has not been cleared or approved by the FDA
  • The Platform is not intended to diagnose, treat, cure, or prevent any disease
  • The Platform is not a Class I, II, or III medical device
  • The Platform is exempt from FDA regulation as an administrative documentation tool

2. PROFESSIONAL RESPONSIBILITY

2.1 You Are the Healthcare Provider

YOU ACKNOWLEDGE AND AGREE THAT:

(a) Ultimate Responsibility:

  • You are the licensed healthcare provider with ultimate responsibility for all patient care decisions
  • You maintain complete professional, legal, and ethical responsibility for:
    • All diagnoses
    • All treatment plans
    • All prescriptions
    • All clinical decisions
    • All patient interactions
    • All documentation entered into medical records

(b) Independent Judgment Required:

  • The Platform is a tool to assist you, not to replace your professional judgment
  • You must exercise independent clinical judgment in all cases
  • You must verify all AI-generated content before relying on it
  • You must not delegate your professional judgment to the Platform

(c) No Doctor-Patient Relationship:

  • Use of the Platform does not create a doctor-patient relationship between Scribeable and any patient
  • Scribeable is not providing medical services
  • Scribeable has no clinical responsibility or liability
  • You are the treating provider in all cases

2.2 Professional Standards

You agree to:

  • Comply with all applicable standards of care
  • Follow professional practice guidelines
  • Maintain appropriate licensure and credentials
  • Adhere to institutional policies and protocols
  • Meet specialty-specific standards
  • Comply with applicable laws and regulations

2.3 Scope of Practice

You agree to:

  • Use the Platform only within your scope of practice
  • Not use the Platform for specialties outside your training
  • Seek appropriate consultation when needed
  • Recognize the limits of your expertise
  • Refer patients appropriately

3. AI OUTPUT LIMITATIONS

3.1 AI Technology Limitations

AI-Generated Content May:

  • Contain errors, inaccuracies, or omissions
  • Be incomplete or misleading
  • Lack necessary clinical context
  • Miss important clinical findings
  • Generate inappropriate suggestions
  • Reflect biases in training data
  • Be out of date with current medical knowledge
  • Not account for individual patient circumstances
  • Fail to recognize emergencies or critical conditions

You must ALWAYS:

  • Review all AI output critically
  • Verify accuracy against source information
  • Apply clinical judgment to assess appropriateness
  • Correct errors and inaccuracies
  • Supplement with additional information as needed
  • Use your professional knowledge and experience

3.2 Clinical Summaries

AI-generated clinical summaries:

  • Are drafts requiring professional review
  • May omit important clinical details
  • May misinterpret voice transcriptions
  • May contain formatting errors
  • Should never be used without review and editing
  • Are not a substitute for reading the full record

You are responsible for:

  • Reviewing every AI-generated summary
  • Correcting any errors or omissions
  • Ensuring clinical accuracy and completeness
  • Adding missing information
  • Removing inappropriate content
  • Ensuring compliance with documentation standards

3.3 Clinical Decision Support

AI-generated suggestions regarding diagnoses, codes, or treatments:

  • Are for consideration only, not directives
  • Must be evaluated against your clinical assessment
  • May not reflect current evidence-based guidelines
  • May not be appropriate for the specific patient
  • Should be validated against recognized medical references
  • Require independent professional assessment

You must:

  • Independently validate all diagnostic suggestions
  • Review treatment recommendations against current guidelines
  • Consider patient-specific factors and contraindications
  • Use recognized clinical references for verification
  • Apply evidence-based medicine principles
  • Document your clinical reasoning

3.4 ICD-10 and Billing Codes

AI-suggested diagnostic and billing codes:

  • Are suggestions only, not authoritative coding guidance
  • May not be appropriate for your specific documentation
  • May not reflect the most current coding guidelines
  • May not support medical necessity
  • Should be verified by qualified coding professionals
  • Require review for accuracy and compliance

You are responsible for:

  • Ensuring all codes are clinically accurate
  • Verifying codes support medical necessity
  • Complying with billing and coding regulations
  • Obtaining professional coding assistance when needed
  • Avoiding fraudulent or abusive billing practices
  • Maintaining proper documentation to support codes

3.5 Medication Recommendations

If the Platform generates medication-related content:

  • All prescribing decisions are solely your responsibility
  • You must verify all medication information against authoritative sources
  • You must check for drug interactions, contraindications, and allergies
  • You must ensure appropriate dosing for the specific patient
  • You must consider patient-specific factors (age, weight, renal/hepatic function, etc.)
  • You must comply with all prescribing regulations and controlled substance requirements

Scribeable does not:

  • Prescribe medications
  • Provide prescribing guidance
  • Verify medication safety
  • Check for drug interactions
  • Ensure appropriate dosing
  • Maintain drug databases

4. TRANSCRIPTION LIMITATIONS

4.1 Voice Recognition Accuracy

Voice transcription services:

  • May contain errors in word recognition
  • May misinterpret medical terminology
  • May be affected by audio quality
  • May not accurately capture speech with accents
  • May miss words in noisy environments
  • May confuse similar-sounding terms
  • May fail to recognize specialized vocabulary

4.2 Review Requirements

You must:

  • Review and edit all transcriptions before finalizing
  • Listen to recordings when accuracy is in doubt
  • Correct any transcription errors
  • Verify medical terminology is correct
  • Ensure critical information is accurately captured
  • Not rely on transcriptions for time-sensitive clinical decisions

4.3 Not for Emergencies

Never use voice transcription for:

  • Emergency or urgent clinical situations
  • Time-critical orders or prescriptions
  • Rapid response or code situations
  • Any situation requiring immediate action

5. CLINICAL SAFETY WARNINGS

5.1 Not for Emergency Use

THE PLATFORM IS NOT INTENDED FOR USE IN EMERGENCY SITUATIONS

  • Do not use the Platform for patients with acute, life-threatening conditions
  • Do not rely on the Platform in code or rapid response situations
  • Do not use the Platform when immediate action is required
  • Follow your institution's emergency protocols
  • Use appropriate emergency communication systems

5.2 Patient Safety Responsibility

You are responsible for:

  • Identifying and addressing all patient safety issues
  • Recognizing red flags and critical findings
  • Acting on abnormal results and concerning symptoms
  • Ensuring appropriate follow-up
  • Communicating critical information to patients and other providers
  • Escalating concerns appropriately

The Platform will NOT:

  • Alert you to critical lab values
  • Identify medical emergencies
  • Recognize red flags or warning signs
  • Ensure appropriate follow-up
  • Notify you of pending results
  • Monitor patients for complications

5.3 Clinical Context Required

Always consider:

  • Complete patient history
  • Physical examination findings
  • Laboratory and imaging results
  • Patient preferences and values
  • Social and environmental factors
  • Comorbidities and risk factors
  • Current medications and allergies

Do not:

  • Make decisions based solely on AI output
  • Ignore clinical findings that contradict AI suggestions
  • Use the Platform as a substitute for clinical assessment
  • Rely on documentation without patient evaluation

5.4 Wrong Patient Risk

To prevent wrong-patient events:

  • Always verify patient identity before using the Platform
  • Double-check patient matching when using EHR integration
  • Review patient identifiers before inserting documentation
  • Use at least two patient identifiers
  • Never assume the Platform has the correct patient
  • Immediately correct any patient matching errors

6. INFORMATION CURRENCY AND ACCURACY

6.1 Medical Knowledge Updates

You acknowledge that:

  • Medical knowledge evolves continuously
  • AI models are trained on historical data
  • The Platform may not reflect the most current medical knowledge
  • Guidelines and best practices change over time
  • New research may contradict older information

You must:

  • Stay current with medical literature in your specialty
  • Consult current clinical guidelines
  • Attend continuing medical education
  • Use authoritative medical references
  • Apply current evidence-based practices

6.2 Drug Information

The Platform does NOT:

  • Maintain current drug databases
  • Provide FDA drug information
  • Update for drug recalls or warnings
  • Include drug-drug interaction checking
  • Provide dosing calculators
  • Ensure medication safety

You must use:

  • Current drug references (e.g., Micromedex, Lexicomp)
  • FDA drug information resources
  • Electronic prescribing systems with interaction checking
  • Pharmacist consultation when appropriate

6.3 Clinical Guidelines

Any guideline references:

  • May not be current or complete
  • Should be verified against authoritative sources
  • May not apply to your specific patient population
  • Require professional interpretation and application
  • Should not replace institutional protocols

6.4 AI Model Training Prohibition

Your clinical data, including transcriptions, notes, and recordings, is never used to train, fine-tune, or improve AI models. Our AI processing partners are contractually prohibited from using your data for model training under our Business Associate Agreements.

7. PATIENT-SPECIFIC CONSIDERATIONS

7.1 Individual Patient Factors

Always consider:

  • Individual patient characteristics
  • Cultural and linguistic factors
  • Health literacy and understanding
  • Patient preferences and goals of care
  • Psychosocial circumstances
  • Special populations (pediatric, geriatric, pregnant, immunocompromised)

7.2 Special Populations

Exercise additional caution with:

  • Pediatric patients: Dosing, developmental considerations, family-centered care
  • Geriatric patients: Polypharmacy, altered physiology, cognitive status
  • Pregnant/lactating patients: Teratogenicity, medication safety
  • Immunocompromised patients: Infection risk, vaccine considerations
  • Patients with disabilities: Accessibility, communication needs
  • Non-English speaking patients: Language barriers, interpreter use

7.3 High-Risk Situations

Seek additional review/consultation for:

  • Complex or unusual cases
  • High-risk medications (anticoagulants, chemotherapy, etc.)
  • Procedures with significant risks
  • Ethical dilemmas
  • Medico-legal concerns
  • Cases outside your expertise

8. DOCUMENTATION STANDARDS

8.1 Medical Record Requirements

All documentation must:

  • Be accurate, complete, and timely
  • Support medical necessity for services billed
  • Comply with applicable documentation standards
  • Be properly authenticated by you
  • Include your signature and credentials
  • Meet institutional and regulatory requirements

8.2 Your Documentation Responsibility

You are solely responsible for:

  • Accuracy of all documentation
  • Completeness of medical records
  • Timeliness of documentation
  • Compliance with documentation standards
  • Legal defensibility of your notes
  • Meeting billing and coding requirements

8.3 EHR Integration

When using EHR integration:

  • Verify content is inserted in correct fields
  • Ensure patient matching is accurate
  • Review all content before submission
  • Follow your institution's EHR policies
  • Maintain audit trails as required
  • Comply with meaningful use requirements

9. PRIVACY AND CONFIDENTIALITY

9.1 HIPAA Compliance

You are responsible for:

  • Obtaining appropriate patient consents
  • Ensuring HIPAA compliance in your use
  • Protecting patient confidentiality
  • Using appropriate privacy safeguards
  • Reporting breaches as required
  • Training staff on privacy requirements

9.2 Minimum Necessary

Apply minimum necessary principle:

  • Include only necessary information
  • De-identify when appropriate
  • Limit access to PHI
  • Avoid unnecessary disclosure
  • Follow your organization's privacy policies

10. NO WARRANTIES

10.1 Disclaimer of Medical Warranties

SCRIBEABLE SPECIFICALLY DISCLAIMS ALL WARRANTIES REGARDING:

  • Clinical Accuracy: We do not warrant that AI output is clinically accurate, appropriate, or suitable for patient care
  • Medical Outcomes: We do not warrant that use of the Platform will improve patient outcomes
  • Error Prevention: We do not warrant that the Platform will prevent medical errors or adverse events
  • Completeness: We do not warrant that AI-generated documentation is complete or includes all relevant information
  • Currency: We do not warrant that medical information in the Platform is current or up-to-date
  • Specialty-Specific Accuracy: We do not warrant that content is appropriate for your specific medical specialty

10.2 "AS IS" Provision

THE PLATFORM IS PROVIDED "AS IS" WITHOUT ANY WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

  • Warranties of merchantability
  • Warranties of fitness for a particular purpose
  • Warranties of non-infringement
  • Warranties of accuracy or reliability
  • Warranties regarding patient safety
  • Warranties regarding clinical outcomes

11. LIMITATION OF LIABILITY

11.1 No Clinical Liability

SCRIBEABLE SHALL NOT BE LIABLE FOR:

(a) Clinical Outcomes:

  • Patient injuries or adverse outcomes
  • Medical malpractice or professional negligence
  • Missed or delayed diagnoses
  • Inappropriate treatments
  • Medication errors
  • Complications or adverse events

(b) Documentation Issues:

  • Errors or omissions in AI-generated content
  • Incomplete or inaccurate documentation
  • Lost or corrupted data
  • Failure to meet documentation standards
  • Billing or coding errors
  • Medical record deficiencies

(c) System Issues:

  • Platform unavailability or downtime
  • Loss of data or inability to access records
  • Transcription errors or failures
  • EHR integration issues
  • Technical malfunctions

IN NO EVENT SHALL SCRIBEABLE'S LIABILITY EXCEED THE AMOUNT YOU PAID TO SCRIBEABLE IN THE 12 MONTHS PRECEDING THE CLAIM.

11.2 You Assume All Clinical Risk

You acknowledge and agree that:

  • You assume all risk associated with patient care decisions
  • You are solely liable for any medical malpractice claims
  • Scribeable has no clinical responsibility or liability
  • Your use of the Platform does not shift clinical liability to Scribeable
  • You maintain appropriate malpractice insurance coverage

12. TRAINING AND COMPETENCE

12.1 User Qualifications

To use the Platform, you must:

  • Hold an active, valid medical license (or appropriate healthcare license)
  • Be in good standing with licensing boards
  • Have no restrictions on your license relevant to Platform use
  • Possess appropriate training and credentials for your practice
  • Maintain required continuing education
  • Comply with scope of practice limitations

12.2 Platform Training

You agree to:

  • Complete all required Platform training
  • Understand Platform features and limitations
  • Follow best practices for Platform use
  • Train your staff appropriately
  • Stay informed about Platform updates
  • Report issues and concerns promptly

13. INSTITUTIONAL POLICIES

13.1 Institutional Approval

Before using the Platform in an institutional setting:

  • Obtain necessary approvals from your institution
  • Comply with institutional policies regarding external software
  • Ensure IT security requirements are met
  • Follow institutional documentation standards
  • Obtain medical staff approval if required
  • Comply with credentialing and privileging requirements

13.2 Conflict with Institutional Policies

If institutional policies conflict with Platform use:

  • Institutional policies take precedence
  • You may need to disable certain features
  • You are responsible for ensuring compliance
  • Contact us for assistance if needed

14. REPORTING OBLIGATIONS

14.1 Adverse Events

If you believe Platform use contributed to a patient safety event:

  • Immediately stop using the Platform for that patient
  • Follow your institution's adverse event reporting procedures
  • Report to Scribeable at [email protected]
  • Provide detailed information about the event
  • Cooperate with any investigation

14.2 Technical Issues

Report technical issues that could impact patient safety:

  • Data loss or corruption
  • Patient matching errors
  • Significant transcription errors
  • Security vulnerabilities
  • System malfunctions affecting clinical care

Report to: [email protected]

15. LEGAL AND ETHICAL OBLIGATIONS

15.1 Professional Ethics

You agree to:

  • Comply with professional codes of ethics
  • Maintain patient confidentiality
  • Obtain informed consent when required
  • Respect patient autonomy
  • Practice within ethical guidelines
  • Report unethical conduct

15.2 Legal Compliance

You agree to:

  • Comply with all applicable federal, state, and local laws
  • Follow HIPAA and other privacy regulations
  • Comply with billing and fraud laws (including False Claims Act)
  • Meet licensing and credentialing requirements
  • Follow controlled substance regulations
  • Comply with medical record laws

15.3 Insurance Requirements

You agree to:

  • Maintain appropriate professional liability insurance
  • Ensure coverage includes AI-assisted documentation (if applicable)
  • Report use of the Platform to your insurer if required
  • Comply with insurance policy requirements

16. MODIFICATIONS TO THIS DISCLAIMER

We may update this Medical Disclaimer to reflect:

  • Changes in Platform functionality
  • Regulatory requirements
  • Legal developments
  • Patient safety concerns
  • Industry best practices

We will provide notice of material changes by:

  • Email notification
  • In-app notification
  • Posting updates on our website

Your continued use after changes constitutes acceptance.

17. ACKNOWLEDGMENT AND ACCEPTANCE

By using the Scribeable Platform, you acknowledge that:

✓ You have read and understood this entire Medical Disclaimer

✓ You agree to all terms and conditions stated herein

✓ You understand the Platform is not a medical device and does not provide medical advice

✓ You accept full professional responsibility for all clinical decisions

✓ You will review and verify all AI-generated content before using it

✓ You will exercise independent clinical judgment in all cases

✓ You understand the limitations and risks of AI-assisted documentation

✓ You accept all risks associated with Platform use

✓ You will comply with all applicable professional, legal, and ethical obligations

✓ You will not hold Scribeable liable for clinical outcomes or medical decisions

By clicking "I Accept" or "I Agree," you acknowledge that your acceptance is recorded with a timestamp, your user identifier, the version of this disclaimer accepted, and your IP address. This record is maintained as part of our audit trail for compliance purposes.

18. CONTACT INFORMATION

For questions about this Medical Disclaimer: Email: [email protected]

For patient safety concerns: Email: [email protected]

For urgent safety reports regarding AI-generated clinical content: Contact: [email protected]. This inbox is monitored continuously.

For technical support: Email: [email protected]

For general inquiries: Email: [email protected]

19. MARKETING CONSISTENCY

All marketing materials, promotional content, and public communications by Scribeable are qualified by this Medical Disclaimer. No marketing claim shall be interpreted as a guarantee of clinical accuracy, patient outcomes, or diagnostic reliability. In the event of any conflict between marketing materials and this Disclaimer, this Disclaimer shall control.

FINAL WARNING

CRITICAL REMINDER:

The Scribeable Platform is an administrative tool designed to assist with clinical documentation. It is NOT a substitute for your professional medical judgment, training, or expertise.

YOU are the healthcare provider. YOU are responsible for patient care. YOU must verify all AI-generated content. YOU assume all clinical risk.

If you do not agree to these terms or cannot accept these responsibilities, DO NOT USE THE PLATFORM.

Last Updated: February 5, 2026 Version: 2.0

© 2026 Scribeable, Inc. All rights reserved.

THIS IS A LEGAL DOCUMENT. PLEASE RETAIN A COPY FOR YOUR RECORDS.

Questions?

Our legal team is available to help clarify any terms.